Alicelyn Healthcare Ltd – Securing DPS Agreement Success for Adults with Disabilities
Tender Overview
In January 2025, we supported Alicelyn Healthcare Ltd in achieving provisional selection for Sheffield City Council’s Adults with Disabilities tender (Reference 62329), securing their position on the Dynamic Purchasing System (DPS) agreement for Lot 1 – Supported Living. This success positioned them within Sheffield’s innovative procurement framework, providing ongoing access to supported living opportunities for adults with disabilities across the city.
Successfully navigating Dynamic Purchasing Systems requires the systematic opportunity intelligence that platforms like BIDSuite’s procurement analytics dashboard provide, enabling organisations to understand and respond effectively to the ongoing competitive requirements that define modern framework participation.
Our client wanted to establish their disability services within Sheffield’s market, accessing contracts through the council’s Dynamic Purchasing System rather than traditional one-off tenders. Whilst Alicelyn Healthcare had disability care experience, this represented their crucial entry into Sheffield’s sophisticated DPS framework, requiring understanding of supported living requirements and ongoing competitive obligations within the dynamic system.
Despite having disability care experience, Sheffield’s DPS framework and supported living requirements presented significant challenges that threatened their application success:
DPS system complexity and complete procurement confusion: Alicelyn Healthcare was absolutely bewildered by the Dynamic Purchasing System concept, having never encountered ongoing competitive frameworks where success meant continuous tendering rather than traditional contract awards. They were terrified of committing to a system they didn’t understand, particularly the ongoing obligations and e-signing portal requirements that seemed completely foreign to their previous procurement experience.
Supported living specialisation articulation difficulties: Understanding how to demonstrate expertise specifically in supported living for adults with disabilities – rather than general care services – proved challenging for Alicelyn Healthcare’s team, who struggled to articulate their person-centred approaches, independence promotion, and community integration capabilities in ways that Sheffield evaluators would recognise as meeting supported living standards.
Legal and compliance terror around DPS commitments: The complex legal language around standstill periods, automatic contract suspension possibilities, DPS agreement terms, and ongoing competitive obligations created enormous anxiety for Alicelyn Healthcare, who feared making binding commitments they couldn’t fulfil or understand fully.
Sheffield-specific disability market knowledge gaps: Demonstrating understanding of Sheffield’s adult disability demographics, existing supported living provision, and integration with local authority care pathways required local knowledge that Alicelyn Healthcare couldn’t present convincingly without expert guidance.
Electronic signing and ongoing framework management inexperience: The requirement to engage with e-signing portals, maintain ongoing DPS compliance, and respond rapidly to future call-off opportunities created operational anxiety for Alicelyn Healthcare’s traditionally paper-based administrative systems.
When Alicelyn Healthcare approached us in complete panic about the bewildering DPS system and their terror of committing to ongoing competitive obligations they couldn’t understand, our expert disability services bid writing team immediately stepped in to transform their confusion into DPS success.
Expert DPS system navigation and supported living specialisation rescue: Our specialised bid writing team recognised that Alicelyn Healthcare needed comprehensive guidance through both the Dynamic Purchasing System concept and supported living service requirements. Our experts developed responses that demonstrated genuine understanding of person-centred support, community integration, and independence promotion approaches that Sheffield evaluators would recognise as credible supported living expertise.
Disability services expertise translation and evidence development: Our bid writing specialists brought deep knowledge of adults with disabilities services, helping Alicelyn Healthcare articulate their approaches to individual support planning, community participation, skills development, and partnership working with families and professionals that would resonate with Sheffield’s supported living priorities.
DPS framework compliance and legal clarity provision: Our experts guided Alicelyn Healthcare through the complex DPS agreement terms, standstill period requirements, and ongoing competitive obligations, ensuring they understood their commitments whilst positioning them for long-term framework success rather than just initial acceptance.
Sheffield integration and local positioning: Our bid writing team researched Sheffield’s disability service landscape, ensuring responses demonstrated understanding of local partnerships, demographic needs, and integration with the city’s adult social care transformation priorities.
Electronic systems preparation and ongoing competitive capability: Understanding that DPS success required ongoing responsiveness, our specialists prepared Alicelyn Healthcare for e-signing portal engagement, rapid call-off responses, and maintaining competitive capability throughout the dynamic framework duration.
Our disability services bid writing team used a comprehensive, system-focused approach that addressed both immediate tender requirements and long-term DPS success:
Supported living expertise application and evidence authenticity: Our bid writing specialists brought specialised knowledge of supported living principles, person-centred planning, community integration approaches, and outcomes measurement that Sheffield evaluators would expect, ensuring responses demonstrated genuine capability rather than generic disability care knowledge.
DPS system optimisation and competitive positioning: Our experts positioned Alicelyn Healthcare not just for initial DPS acceptance but for ongoing competitive advantage within the dynamic system, ensuring they understood how to respond effectively to future call-off opportunities whilst maintaining service quality standards.
Legal compliance clarity and risk management: Our bid writing team ensured Alicelyn Healthcare understood their DPS agreement obligations, standstill period implications, and ongoing competitive requirements whilst developing realistic operational plans for managing dynamic framework participation.
Sheffield-specific positioning and partnership integration: Our specialists ensured all responses reflected understanding of Sheffield’s adult disability priorities, demographic challenges, and integration requirements, demonstrating Alicelyn Healthcare’s readiness to work effectively within the local commissioning landscape.
Operational capability development and system integration: Our experts prepared Alicelyn Healthcare for e-signing processes, ongoing competitive requirements, and administrative systems needed for successful DPS participation beyond initial contract award.
The supported living specialisation approach we developed directly addresses the misconceptions explored in our detailed examination of supported living service realities and provider capabilities, where understanding genuine independence promotion distinguishes successful DPS applications from superficial disability care responses.
Results
On 24th January 2025, Alicelyn Healthcare Ltd received official confirmation from Sheffield City Council that they had been provisionally selected for the Adults with Disabilities DPS agreement for Lot 1 – Supported Living, with the standstill period ending midnight 3rd February 2025.
Their success established them within Sheffield’s Dynamic Purchasing System, providing ongoing access to supported living opportunities for adults with disabilities whilst requiring engagement with the council’s e-signing portal for formal agreement execution.
Outcome
This DPS agreement success provides Alicelyn Healthcare Ltd with substantial strategic advantages for Sheffield disability services development:
Sheffield disability market access through dynamic framework: DPS membership establishes Alicelyn Healthcare as an approved provider for supported living services across Sheffield, providing ongoing access to call-off opportunities for adults with disabilities requiring community-based support rather than institutional care.
Dynamic Purchasing System competitive advantage: Success within Sheffield’s innovative DPS framework positions Alicelyn Healthcare for sustained competitive advantage, with ongoing opportunities to compete for supported living contracts whilst competitors may struggle with the dynamic system’s ongoing requirements.
Supported living specialisation validation: Provisional selection specifically for supported living services validates Alicelyn Healthcare’s person-centred approaches and community integration capabilities, establishing credibility for similar DPS opportunities across other local authorities seeking disability service innovation.
We continue supporting Alicelyn Healthcare with DPS agreement completion and dynamic framework preparation, ensuring they can maximise their supported living opportunities whilst maintaining the competitive responsiveness required for ongoing DPS success.
Building upon their DPS breakthrough, Alicelyn Healthcare now integrates BIDSuite’s real-time framework monitoring capabilities to track call-off opportunities across their approved lots whilst maintaining the systematic response capabilities that secured their initial Dynamic Purchasing System acceptance.
- Healthcare Tender
- Private
- January 2025
